• Contract Administrator

    Job ID
    San Ramon, CA
  • Overview



    Responsible for the administrative/clerical support of Land Operations and Contract Administration



    • Set up of contract, bid, and insurance files
    • Compile bid packages to prospective trade partners or consultants at direction of supervisor and/or manager
    • Preparation of contracts and change orders for Land Operations
    • Prepare and update “Scope of Work” formats
    • Process, track and verify signature’s complete and mail out all contracts and change orders for projects
    • Maintain/update contracts and change order logs, reference lists and other various logs or lists for the Land Operations Department
    • Assist Land Operations in faxing, copying and mailings
    • Coordinate contract administration with accounting, process pay documents efficiently
    • Set up of project/specification books on each project
    • Obtain all information necessary from trade partners to complete the contract administration process
    • Assist land accounting and field managers in resolution of contract administration questions
    • Administer company insurance requirements, maintenance, logging of insurance in JD Edwards and processing of waiver letters
    • Manage and route approval process of all documents requiring signatures or notary
    • Miscellaneous word processing and spreadsheet work by creating documents, maintenance or input for Land Operations and other departments as required
    • Assist Contract Administrators and/or management with various organizational duties and clerical support
    • File for the Land Operations department in the department files or land division files
    • Assist in administration of field operations
    • Perform tasks as directed by supervisors and/or managers for other departments in the land division as needed including support of accounting and administration
    • Perform all other duties as assigned



    • One (1) - three (3) years administrative experience, preferably with a homebuilder
    • One (1) year experience with Microsoft Office and JD Edwards
    • High school diploma or GED required
    • Typing 45 - 60 wpm
    • Maintain regular attendance and punctuality relative to daily work schedule is required
    • Excellent grammatical and spelling proficiency
    • Excellent communication skills
    • Strong organizational skills
    • Attention to detail
    • Teamwork attitude
    • Energetic and self-starter
    • Ability to take initiative and to follow through
    • Proactive approach to problem solving
    • Ability to multi-task
    • Must possess professional attitude to represent company in a positive manner
    • Follow directions from a supervisor
    • Understand and follow work rules and procedures
    • Accept constructive criticism


    This is primarily a sedentary office position which requires the ability to occasionally bend, stoop, reach, lift, move and carry office materials and supplies weighing 25 pounds or less.  Finger dexterity is required to operate a typewriter, computer keyboard and calculator.  May be required to operate a motor vehicle.


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