• Executive Administrative Assistant

    Job ID
    Tampa, FL
  • Overview

    Summary of Position Requirements

    This position will be responsible for providing high-level administrative support to the Division President.  This position is also responsible for administering and tracking several key programs in one or more divisions as well as coordinating all meetings and company events. #CB


    Primary Duties and Responsibilities

    • Maintain integral support role in complex projects assigned by the Division President such as organizing, prioritizing and executing large volumes of highly confidential and time-sensitive information
    • Provides clerical and administrative support to Division President
    • Ability to see overall goals and execute appropriate details; maintain systems and processes to ensure execution of projects
    • Proactively manage calendars, schedules, and appointments by anticipating current priorities and areas of focus in order to prioritize and arrange future schedules
    • Schedule and coordinate meetings, appointments and business travel arrangements for the Division President
    • Type business letters, memorandums, presentations, and other correspondence in an accurate and timely manner
    • Collect daily, monthly, weekly, quarterly reports from Division
    • Ability to answer and prioritize phone calls/emails, providing ongoing public relations and assisting in resolving problems
    • Ability to take detailed phone messages
    • Maintain accurate, organized and efficient filing system
    • Prepare and process Division President expense reports in a timely manner
    • Create and edit presentations/spreadsheets
    • Effectively communicate with others and solve problems on a daily basis
    • Support office manager if needed
    • Meet and greet visitors
    • Special projects as assigned by the Division President


    Education and Experience Requirements

    • Bachelor’s Degree or equivalent experience required
    • Minimum of five years office experience in a professional atmosphere supporting high level executive(s)
    • Highly PC proficient, including Microsoft Office, Word, Excel, PowerPoint, Visio and OneNote
    • Must be diplomatic, thorough, customer-service minded, detailed and professional
    • Ability to interact professionally with all levels of management, division associates, Corporate associates, customers, outside entities, etc
    • Impeccable communication skills & phone etiquette
    • Good writing and organization skills
    • Team player with ability to work well under pressure
    • Must be able to handle multiple tasks while working under pressure to meet simultaneous deadlines
    • Working knowledge of standard office equipment such as copiers, printers, fax machines, etc.


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